Your open items call you
The digital assistant reaches out by phone on its own: at the interval you choose, for instance hourly during working hours, and immediately for urgent items. It knows the current state of all channels from the Activity Cockpit and discusses the open items in conversation.
Resolve, reply, defer: all on the phone, on the road, in the car, between two meetings. Conversation control runs on your own infrastructure, the connection is private.
An inbox waits passively · an assistant speaks up
What matters speaks up before it becomes urgent. The most productive time of the day is often the time without a screen at hand.
Calls on its own
No app to open, no checking in. The assistant dials your number whenever there is something to discuss, within the time window you define.
Knows the state
Its basis is the Activity Cockpit: all open items from email, Slack, Teams and LinkedIn, prioritised and with prepared reply drafts.
Resolves on the phone
Tick off, dictate a reply, set a follow-up, block time in the calendar, look something up in the knowledge base: all in conversation, without a screen.
Records cleanly
Every decision from the call lands logged in the cockpit and the knowledge base, with the option to undo. Nothing gets lost between receiver and list.
When the phone rings
Three triggers, all configurable. Outside the chosen time window it stays silent.
Urgent items
A P1 item or an expiring deadline triggers the call right away, without waiting for the next interval.
Batched calls
At the chosen rhythm, for instance hourly or morning and afternoon, the new items are discussed in one go.
Overdue items
Items that stay open too long are raised again by the assistant, until they are decided.
What a call sounds like
Item by item, with a read-back before anything is sent. Interrupting is allowed at any time: whoever cuts in gets heard. And a brief “done” counts as consent, the assistant does not demand double confirmation for simple things.
● Connected · private line 03:12
What is possible on the phone
The assistant does not just read the list out, it executes decisions.
| Resolve and defer | “Done”, “again tomorrow”, “follow up in three days”: the item is recorded immediately, with the option to undo. |
| Dictate replies | The prepared draft is read out, your changes are worked in, the result is read back. Sending only after your consent. Optionally the reply is only placed as a draft in the channel's outbox, for reviewing and sending later by hand. |
| Ask for details | “What did the original say?” or “When is that from?”: the assistant reads out channel, date and original text of the item. |
| Block time | For a topic that needs quiet time, the assistant reserves a block directly in the calendar. |
| Search the knowledge base | “What did we last discuss with this company?”: the assistant searches your own knowledge base and summarises. |
What happens technically during a call
Six steps per conversation round. The core runs on your own infrastructure, the call connection is a private, encrypted network: no publicly reachable service, no subscription to a voice-agent platform. The speech services are selectable, including operation in Switzerland or in your own data centre.
The most productive time is often the one without a screen
| Travel time becomes work time | Half an hour in the car is enough to decide the morning's items. |
| Nothing waits for the evening | Replies happen during the day instead of piling up until after hours. |
| Deciding instead of typing | The draft is waiting. What remains on the phone is the decision, not the writing. |
| Bindingness | What was discussed is recorded. No “I still meant to note that down” after the call. |
| Reachable without an app | A phone is enough. No new interface to learn. |
Data handling
- Conversation control
- On a server in your own house
- Call connection
- Private, encrypted network, no publicly reachable service
- Open items
- Stay in the Activity Cockpit on your own infrastructure
- Audit trail
- Every action recorded traceably, undoable
- Speech services
- Speech recognition and language model: provider selectable, including Swiss operation or your own data centre
No subscription to a voice-agent platform, no call-centre service. Your business correspondence does not become training material for a provider.
As a project in three steps
Cockpit as the basis
The prerequisite is the Activity Cockpit with connected channels. Where it is missing, it is built in the same project.
Voice and rhythm
Call times, triggers and conversational tone are defined, the speech services chosen according to your data-handling requirements.
Settling into daily use
Start with one person, fine-tuning on real calls: wording, pace and commands are adapted to the user.
The voice of the Activity Cockpit
The assistant and the cockpit share the same data basis: what is decided on the phone shows up in the cockpit, and what sits in the cockpit is known to the assistant. Both paths remain open in parallel: click on the screen or word on the receiver.
Solution 05, Activity Cockpit →The summary as a PDF
Three pages for the discussion in expert committees and management: call triggers, conversation example, capabilities, process and data handling.
Digital Assistant
When the phone rings, what is possible on the phone, the six-stage conversation round with processing locations and the data handling, compact for the decision paper.
We store first name, last name, email and the requested document in order to deliver it to you and to contact you once about it. No passing on to third parties, no newsletter subscription. An informal email is enough to revoke, details in the privacy policy.
How many items do you decide today between two meetings?
In a first conversation we show the assistant live and clarify which rhythm fits your day. No obligation, at eye level.
Get in touch → All solutions